§ 2.506. Records management plan.

(a)

The records management officer and the records management committee shall develop a records management plan for the city for submission to the city council. The plan must contain policies and procedures designed to reduce the costs and improve the efficiency of recordkeeping, to adequately protect the essential city records and to properly preserve those city records that are of historical value. The plan must be designed to enable the records management officer to effectively carry out the duties prescribed by state law and this division.

(b)

Once approved by the city council, the records management plan is binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees or similar city entities, and records will be created, maintained, stored, microfilmed or disposed of in accordance with the plan.

(c)

State law relating to the duties, other responsibilities or recordkeeping requirements of a department head do not exempt the department head or the records in the department head's care from the application of this division and the records management plan adopted under it and may not be used by the department head as a basis for refusal to participate in the records management program.

(Code 1970, § 2-176)

State law reference

Similar provisions, V.T.C.A., Local Government Code, §§ 203.005, 203.026.